Executive Assistant

CEO of small, international firm seeks seasoned Executive Assistant. Applicants must have direct experience in this role for multiple years, live no more than 15-20 minutes from center of Great Falls, VA and be comfortable and competent telecommuting from your home. Must be polished, professional, and well spoken and written in English. Must have 5+ years experience as an EA, and strong software, organizational, and multi-tasking skills. Interested and competent in collaborating with all staff members and clients, scheduling, travel planning, taking minutes, expense reporting, marketing, preparing proposals and reports, preparing presentations, interviewing, and phone and email initiating, screening and correspondence. Absolutely must work well independently under pressure in a fast-paced and high-volume work environment. Every day is different. A very interesting role. May include 5% travel beginning in 2008.

Job Purpose:
Enhances executive's effectiveness by providing information management support; representing the executive to others.

Duties:
* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

* Represents the executive by attending meetings in the executive's absence; speaking for the executive.

* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

* Maintains customer confidence and protects operations by keeping information confidential.

* Completes projects by assigning work to clerical staff; following up on results.

* Prepares reports by collecting and analyzing information.

* Secures information by completing data base backups.

* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

* Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

* Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

* Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:
Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication


Company: Ecologic Leasing Solutions
Contact: Michael Keeler
Email: keeler@ecologicleasing.com